Cirquolus

Cirquolus Company Profile

Overview

Cirquolus is a Philippine built enterprise resource platform that unifies HRIS and payroll, POS and inventory, CRM, accounting, asset and trip management, and production planning in one modern web application. The platform is designed for growing companies that need reliable process control across multiple branches and departments without the cost and complexity of traditional ERP stacks. Cirquolus is built on a MEAN architecture that delivers fast performance, clean APIs, and a responsive Angular front end that works on desktops, tablets, and mobile browsers.

Vision and Mission

Our vision is to give Philippine SMEs the same operational clarity that large enterprises enjoy. Our mission is to remove data silos, shorten decision cycles, and automate repetitive back office work so owners and managers can focus on customers, products, and growth.

What Cirquolus Solves

Many local businesses run on a mix of spreadsheets, single purpose apps, and manual approvals that break down as teams scale. Cirquolus consolidates processes into a single source of truth. Transactions flow from point of sale to inventory to accounting. Timekeeping flows to payroll. Trip tickets flow to expense control and asset performance. User roles enforce who can see and change what across company, branch, and department levels.

Platform Architecture

Cirquolus uses MongoDB, Express, Angular, and Node.js with a service oriented design. REST endpoints follow a consistent pattern for create, read, update, and approve. Aggregation pipelines handle complex reporting with attention to indexes and memory use. The front end is Angular and ships with an opinionated UI kit for tables, forms, charts, and dialogs. Real time feedback uses lightweight websockets for notifications. The system comfortably supports dozens of active users working at the same time and scales horizontally as customers add branches and data volume.

Core Modules

HRIS and Payroll

Employee master data, positions, departments, salary categories, schedules, and statutory fields are captured once and reused in downstream flows. The timekeeping module supports biometric imports, mobile and team loggers, overtime requests, leave and holiday rules, and supervisor approvals. Payroll runs can be simulated, posted, and exported. Excel exports are available for audit and bank file upload needs.

POS and Inventory

Sales capture for retail counters and field orders integrates directly with branch inventory. Pricing info supports company level SRP, branch level overrides, and effective dates. Supplier catalogs, units of measure, and category trees maintain consistency. The system tracks receipts, transfers, adjustments, and stock counts, then reconciles to sales and purchase activity.

CRM

Accounts, contacts, and activities give sales teams a working view of pipelines. The module links to pricing, orders, and collections so managers can measure conversion and margin in one place.

Asset and Trip Management

Cirquolus manages vehicles, plate numbers, drivers, and routes. Trip tickets define cargo, origin and destination, distance, fuel and allowance estimates, and petty cash. Actuals can be logged and compared to plan to evaluate variance, utilization, and route profitability.

Production Planning

For bakeries and similar operations, production plans use day of week patterns and optional weather inputs to guide bake lists. Planned vs sold is tracked to manage returns, pull outs, and waste. The module can be adapted to other light manufacturing needs that require batch planning and branch delivery.

Commission Inquiry

A dedicated analyzer calculates sales commissions using order receipts, official receipts, and invoice data. Summary to detail drill downs help supervisors validate computations and handle disputes.

Analytics and Dashboards

Cirquolus includes a Console screen that functions as a navigable flowchart of the business. Role based widgets show sales by branch, production summary, pull out ratio, inventory value, payroll cost, and route KPIs. Charts render with Chart.js or ECharts. Users can export tables to Excel. Date handling follows Asia Manila conventions to avoid off by one errors in daily and monthly reports.

Security, Privacy, and Compliance

The platform implements role based access at company, branch, department, and feature levels. Sessions and API calls can be guarded with device aware controls such as browser fingerprints and bot protection. Data handling follows the spirit of the Data Privacy Act of 2012 with clear purpose limitation and audit trails for critical changes. Backups and restore points are part of the standard operating procedure. Customers who need stricter controls can enable IP allowlists and stronger session policies.

Implementation Approach

Projects start with discovery and a short fit gap exercise to map current processes to out of the box flows. The team sets up companies, branches, departments, users, and roles, then loads master records for products, suppliers, customers, employees, and assets. Training uses real data so users learn while building muscle memory. Go live support covers the first inventory cut, initial payroll run, and the first month of reconciliations. The typical rollout starts with two or three modules, then expands as teams get comfortable.

Integrations

Cirquolus provides REST endpoints for biometric devices, ecommerce order capture, delivery apps, and accounting exports. CSV and Excel importers help teams bring historical data forward. For receipts and forms, the system produces clean PDFs that can be shared or printed.

Service and Support

Customers receive responsive support that combines chat, ticketing, and scheduled check ins. Health dashboards help administrators monitor job queues, error rates, and data freshness. Release notes are concise and upgrades are backward compatible.

Why Cirquolus

Cirquolus is built for Philippine realities. Branches can run on average connections and still post transactions quickly. The UI is straightforward so frontline teams can adapt within days. Reports speak the language of local operations such as SRP versus branch price, pull out and returns, allowance and petty cash, and weekly sales pacing. Owners get a live view of margin and cash cycle across branches, not after the month closes.

Fast Facts

Founded by engineers who deliver MEAN stack systems for SMEs

Primary market is multi branch Philippine companies

Focus areas are retail, distribution, transport, food production, and services

Deployment options include cloud and hybrid setups

Time zone default is Asia Manila with precise date math for payroll and inventory cutoff

Designed to scale as branches and headcount grow

Call to Action

If your company is growing and your tools are split across spreadsheets and single purpose apps, Cirquolus gives you one source of truth and a steady path to process maturity. The platform streamlines the daily grind, improves accuracy, and brings teams together under a shared set of dashboards and controls.